Vendor Registration

SHOTBLOCK NOVEMBER 2023 Non-Shooting Technology Demonstration and Conference (TDC)

Vendor Registration

SHOTBLOCK, LLC’s November 2023 Technology Demonstration and Conference (TDC) is the first of its kind as we usher in new hope in preventing mass and isolated shootings.

About this Event

Vendor reservations are now open for ShotBlock’s  inaugural TDC on Saturday, November 18, 2023, in Tucson, Arizona. Exact location details will be provided upon confirmation of reservation. Set-up begins at 6 a.m. The Technology Demonstration will be open to our distinguished guests at 8 a.m. and continues until 5 p.m.There will be a1-hour tear down time starting at 5 p.m.

Join us as we celebrate new hope in ending gun violence in our schools, convenience stores, homes, and all other public and private locations with our groundbreaking inventions. Event attendees will include influencers from private, public, and government sectors that make decisions on how, when, and where ShotBlock innovations will be deployed in their respective domains.

1. Cost for 10 x 5 non-food vendor space is 1) Early Bird: $300 by October 1; 2) $500 by October 24; or $750 late registrant by November 3.
2. Cost for not-for-profit information table 1) Early Bird: $100 by October 1; 2) $200 by October 24; or $300 late registrant by November 3. (May not sell any services or items during event. Must submit proof of non-profit status to ShotBlock at time of online registration.)
3. Vendor payments must be submitted via an online form by deadlines specified above.
4. This event will continue regardless of the weather.
5. Refund policy: Up to 50% if requested and approved prior to October 18, 2023, but not payable until after December 18, 2023. No refunds will be considered after October 18, 2023.

Guidelines 

1. Booth Equipment and Personnel 

Non-Food Vendor/Exhibitors: All vendor/exhibitors must provide all booth materials including canopies, floor coverings, extension cords, tables, chairs, sunshades, decorations, price list, signs, etc.

Booth Personnel: All vendor/exhibitors personnel are to be dressed in some form of uniform or costume which adds to the quality of the event, and presents an attractive addition to the event. A full description or picture must accompany the application.

1. Laws, Rules, and Regulations

Compliance with Law: All vendor/exhibitors agree to strictly observe all laws and ordinances of the State of Arizona, County of Pima Arizona, and City of Tucson Arizona.

Vendor/exhibitor, together with all rules and regulations. No smoking. Consumption or selling of alcoholic beverages is prohibited on City property. The City shall have the right to inspect at all reasonable times the premises occupied by vendor/exhibitor.

1. Willful violation of or failure to comply with any of said laws or regulations shall be cause for cancellation of this agreement by the city.
2. Trash Receptacles: All vendor/exhibitors must provide plastic bags to place in trash cans near your booth. You will be responsible for cleaning your own immediate area throughout and at the end of the day and bagging your garbage. All liquid or solid waste must be disposed of properly. Do not dump into the storm drain.

1. General liability and Property Damage Insurance

All vendor/exhibitors must provide a Certificate of General Liability and Property Damage Insurance, showing that the applicant has comprehensive general liability and property damage policy that includes contractual liability coverages.

ShotBlock, LLC shall be named as an additional primary insured. The minimum general liability and property damage liability shall be as follows:Comprehensive general liability insurance for injuries, including accidental death, to any one person in any one occurrence in an amount not less than $717,100 Dollars.Comprehensive general liability insurance for injuries, including accidental death, two or more persons in any one occurrence in an amount not less than $2,455,900 Dollars.Broad form property damage insurance in an amount not less than $286,900 Dollars per occurrence.

1. Other Responsibilities

Taxes, permits, certificates and any licenses required are the responsibility of the vendor/exhibitors.

ShotBlock, LLC reserves the right to limit the number and type of exhibitors or vendors.

This Release, Waiver, and Indemnification Agreement is hereby given by _________________________________(“Indemnitor”), on the one hand, in favor of ShotBlock, LLC (hereinafter the “EVENT”); (“indemnities”) and all other sponsors, donors, volunteers, organizers, and fundraisers. 

Recitals

1. Indemnitor is an Exhibitor/Vendor at the EVENT, to be held the _____ day of ________________ 20 ____, at properties owned, managed, controlled, or administered by ShotBlock, LLC.
2. Indemnitor recognizes the potential for risk of harm to persons and property of ShotBlock, LLC.

1. Indemnitor desires that Indemnitees not be at risk for activities of the Exhibitor/Vendor at the EVENT, including the activities of Indemnitor.

NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Indemnitor covenants as follows:

Agreement

1. Indemnitor hereby releases Indemnitees and forever waives Indemnitor’s claims against Indemnitees for any and all claims, causes action, damages, demands, penalties, and costs, including attorney fees that arise in relation to the EVENT.

2. Indemnitor acknowledges that this Release applies to all claims or causes of action which currently exist or which have existed or which may arise or are discovered in the future in relation to Indemnitor’s activities at the EVENT.

3. Indemnitor intends this to be a complete and total release of all claims, whether known or unknown, fixed or contingent, or whether the facts hereafter prove to be other than or different than the facts known by the Indemnitor or believed by Indemnitor, and this Release and Waiver shall be construed as broadly as the law allows to accomplish this stated intention.

4. Indemnitor represents and agrees that no legal action of any kind will be taken against Indemnitees by them in relation to the EVENT.

5. Indemnitor shall indemnify and hold Indemnitees harmless for any and all claims, demands, losses, costs, obligations, and liabilities Indemnitees may incur or suffer in direct or indirect relation to Indemnitor’s acts or omissions at the EVENT.

6. Indemnitor shall also indemnify and hold Indemnitees harmless from any and all claims, demands, losses costs, obligations and liabilities that Indemnitees may incur or suffer as a result on Indemnitor’s breach of any agreement, covenant or warranty in this agreement. Indemnitor shall further indemnify and hold Indemnitees harmless from any and all liabilities, claims, and causes of actions arising from the operation of the EVENT. The indemnity obligations of this paragraph shall include indemnity for reasonable attorney fees and court costs incurred.

This Agreement shall be governed by the laws of the State of Arizona and shall be binding upon Indemnitor’s heirs, successors, agents or assigns and shall be for the benefit of (i) Indemnitees, their employees, officers, agents, affiliate, agents and assigns and (ii) all ShotBlock, LLC employees, volunteers, donors, sponsors, organizers and fundraisers.

DATED this ______________day of ______________________, 20_____

By: _____________________________________

Title: ____________________________________